Media Library
Every job photo, in one place.
Photos and files captured on the truck, in the office, or by the customer all land in one searchable library — grouped by project and client, filtered by source or date, and one tap from the job they belong to.
Media Library
142 photos · 38 files · live
Search photos…
Anderson · roof tear-off
Sarah M.
12 photos
Park · kitchen rough-in
Mike J.
6 photos
IMG_4218.jpg · 3.2 MB · 09:30 PM
Mike Jones
just now
this looks great — good before shot
Add a comment…
Media Library
142 photos · 38 files · live
Search photos…
Anderson · roof tear-off
Sarah M.
12 photos
Park · kitchen rough-in
Mike J.
6 photos
IMG_4218.jpg · 3.2 MB · 09:30 PM
Mike Jones
just now
this looks great — good before shot
Add a comment…
Auto-attached
Photos land on the right project, no filing
Searchable
By client, source, date, or filename
Crew comments
Talk on the photo, not in a side chat
Photos + files
JPG, PNG, HEIC, PDF, DWG — all in one library
Find anything
Three filters. The right photo.
Source, client, and date narrow 2,000 site photos down to the four you actually need — then group them by project so the context comes with.
Filters
Source
Client
Date
Anderson · roof tear-off
Today · 12 photos · uploaded by Sarah M.
Open a photo
The crew talks on the picture.
Tap any thumbnail to open the full image with metadata, comments, and the project it came from — no exporting to chat, no losing the thread.
IMG_4218.jpg
Anderson · roof tear-off · 5/9 09:30 PM
3.2 MB
Crew · iOS app
Before
Comments
3 · crew only
Mike Jones
just now
this looks great — good before shot
Sarah Mitchell
2m
@dispatch can we add this to the estimate gallery?
Dean E.
5m
shingles arriving Thurs AM — staging in driveway
On every project
Pictures and files, side by side.
Each project has its own Files tab — toggle pictures, files, or all. Drop in PDFs, plans, or photos from the office, and they show up alongside the field uploads in the central library too.
Project · Anderson roof tear-off
Files tab · 18 items total
before-driveway.png
PICTURE
4.1 MB
5/9
Anderson-permit.pdf
FILE
812 KB
5/8
decking-rot-area.jpg
PICTURE
2.7 MB
5/9
shingle-spec-sheet.pdf
FILE
1.2 MB
5/7
Pillars
A library, not a folder dump
The five things that make Media Library worth opening — even when you have a thousand photos.
One library, every project
Photos and files from every job roll up into one searchable library — no more digging through individual project folders to find the picture you took last Tuesday.
Burst capture from the field
Tap and hold to fire off a stack of shots like a shutter — every angle of the rotted joist in one go. Each one auto-attaches to the active project.
Mark it up on the photo
Draw arrows, circles, and notes right on the picture to flag what matters. The annotation is saved with the original — crew sees it, the office sees it, the project sees it.
Comment in context
Talk on the photo, not in a side chat. Mention a teammate, ask a question, leave a note — the conversation lives with the image and the job.
Permissioned access
Crew uploads stay internal. Decide per role whether the client portal can see project photos, or keep them office-side only.
More
Everything else you'd expect
Annotate photos — draw, circle, arrow
Burst mode — fire off multiple shots at once
Auto-attach photos to the active project
Search by filename, client, or project
Filter by source: crew, portal, email, office
Group by project, client, or date
Crew-only or client-visible per upload
JPG, PNG, HEIC, PDF, DWG, and more
Original-quality download anytime
Uploader and timestamp stamped on every file
Pairs with
One library, everywhere it matters
Photos don't just sit in a folder. They show up on the project, in the estimate, on the invoice — and in the client portal when you want them to.
Projects
Every photo and file taken on a job lives on the project — and rolls up to the library.
Estimates
Drop a site photo straight into an estimate so the customer sees what you saw.
Invoices
Attach the after shot to the invoice — proof of work, paid faster.
Client portal
Choose which photos the client can see. Crew shots stay internal.
Dispatch
Snap a 'site arrived' photo from the schedule view — auto-tagged to the job.
Team
Every upload is stamped with who uploaded it and when. No mystery files.
Reports
Photo-count and upload activity surface in the projects and timesheets reports.
Pricebook
Pin a reference photo to a pricebook item so the crew installs the right one.
Media library questions
Straight answers about capturing files on jobs, organizing albums, reusing media in proposals, and sharing from the portal.
Upload photos (JPG, PNG, HEIC), videos, PDFs, and documents. Files can be uploaded from any device, desktop, phone, or tablet.
Uploads can be linked to the client, project, or work they belong to. Search, folders, and tags (where available) help you find files without digging through inboxes.
Yes. Share before-and-after photos, project documentation, or any file directly with clients through the client portal or via email.
Absolutely. Pull photos from the media library into estimates, invoices, and job notes to add visual context that helps customers understand the work.
ServTrackr includes generous storage on all plans. If you need additional capacity for large media libraries, upgraded storage options are available.
Stop digging through chats for that one photo.
Move your job site photos into one library. Search, filter, comment — all on the same record as the project.
ServTrackr
Your business, in your pocket.
Download the ServTrackr mobile app to manage jobs, track teams, and get more done on the move.
