Tracking Job Costs
Capture all costs associated with each job:
- Labor hours and rates
- Parts and materials used
- Subcontractor expenses
- Equipment rental costs
- Permits and fees
- Overhead allocation
Labor Costs
Calculate true labor costs:
- Track actual hours worked on each job
- Use employee pay rates (not billable rates)
- Include burden costs (benefits, insurance, etc.)
- Calculate overtime premiums
- Account for drive time and non-billable hours
Materials & Parts
Track material costs accurately:
- Actual cost from inventory system
- Purchase receipts and invoices
- Waste and scrap tracking
- Markup calculations
- Return and restocking handling
Profitability Analysis
Understand which jobs are most profitable:
- Compare estimated vs. actual costs
- Calculate gross profit and margins
- Identify cost overruns and reasons
- Analyze profitability by service type, technician, or client
- Adjust pricing based on historical data
- Set target margins and track performance