Built for the way landscaping actually runs.
Multi-day installs with phased billing. Plant lists that travel with the project. Change orders captured before they eat the margin. ServTrackr is field service software designed around how landscaping shops actually make money.
14-day trial · No credit card · Live before your next install
Project · Day 3 of 5 · phase 2 (planting)
Anderson Residence · Backyard transformation
Lead: Marcus T · Helpers: Devon K + Sasha P
Paver patio (380 sq ft)
Day 1
Complete
Retaining wall (24 linear ft)
Day 2
Complete
Planting (12 shrubs, 4 trees, 3 yds mulch)
Day 3
IN PROGRESS
Sod install (1,800 sq ft)
Day 4
Scheduled
Final cleanup + walkthrough
Day 5
Scheduled
Contract value
$14,850 · 50% deposit collected
The three things that quietly kill landscaping margin.
Plant lists live on the lead's clipboard, then disappear.
The designer specced 24 azaleas, 6 podocarpus, and 3 live oaks. The install crew shows up with 18 azaleas because the lead misread the sheet. The customer notices, the makeup run kills the margin, and the warranty paperwork doesn't match what's planted.
Mid-project payments don't get collected until the project's done.
Deposit at signing. Final payment on completion. The week of crew labor in between funds itself out of your bank account. By the time the project closes, you've floated $9,000 in payroll on an $18,000 job.
Scope creep at the walkthrough costs you the labor and the relationship.
Customer asks you to add three more shrubs on day two. The crew says yes to be nice. No change order, no signed authorization. The extra plants and the extra hours get eaten, and the homeowner doesn't even remember asking for them.
Two different businesses. One software that handles both.
Residential install runs on design, plant specs, and homeowner sign-off. Commercial install runs on multi-property accounts, phased work, and Net-30 invoicing. One software, two operational realities.
- Multi-day project scheduling with day-by-day crew assignment
- Plant lists and material specs attached to every project
- Phased billing (50% deposit, balance on completion, or your custom split)
- Change orders captured on the iPad mid-project
- Customer portal with project status, invoices, and signed scope
Project · Day 3 of 5 · phase 2 (planting)
Anderson Residence · Backyard transformation
Lead: Marcus T · 2 helpers
Phase 1 · Hardscape (patio + wall)
Complete
Phase 2 · Planting
In Progress
Phase 3 · Sod install
Scheduled Day 4
Phase 4 · Final cleanup + walkthrough
Scheduled Day 5
Contract value
$14,850
Deposit collected: $7,425
Outstanding $7,425
Project #4218
Anderson Residence · Backyard transformation
›
›
›
Phase 1 · Hardscape (patio + wall)
Complete
Phase 2 · Planting
In Progress
Phase 3 · Sod install
Day 4
Lead: Marcus T · Helpers: Devon K + Sasha P · 5-day install
3 documentsOne project. Every phase. Every plant. Every dollar.
Landscaping jobs aren't dispatched, they're delivered over days. ServTrackr holds the full scope, the crew, the plant list, the photos, and the financials on one project record from the design walkthrough to the final cleanup.
- Full scope, phase by phase, day by day
- Crew assignment per project, per day
- Photo upload throughout the project
- Notes for design preferences, customer preferences, irrigation routing, drainage notes
- Documents attached: signed scope, landscape design plan, plant warranty info
Get paid on day one, mid-project, and at completion. Not just at the end.
Landscaping is the trade where the cash flow gap kills small shops. Deposit funds the plant order. Mid-project payment funds the crew labor. Completion payment closes the job. ServTrackr handles all three on one project.
- Custom billing splits per project (50/50, 33/33/34, 50/25/25, or your own)
- Deposit collected on accept, balance billed at milestones you set
- Net-30 terms for commercial accounts with PO numbers
- Project financials visible in real time: contract value, collected, outstanding
Project financials
Reyes Residence · Front yard renovation
Contract value
$11,200
Deposit on accept
· 50%
$5,600
COLLECTED 5/8/2026
Mid-project (sod delivered)
· 25%
$2,800
INVOICE SENT · pending
Completion (final walkthrough)
· 25%
$2,800
scheduled
Outstanding
$5,600
Change order · Anderson Residence · Backyard transformation
Add 6 azaleas + extend mulch bed
Original scope · 5-day install
$14,850
Added scope
Azaleas (6 · 3-gal)
+$168
Mulch (1 additional yard)
+$65
Labor to plant and mulch
+$145
New contract value
$15,228
+$378
Scope creep, signed off and billed.
Customer asks for three more shrubs on day two. The crew lead captures the change order on the iPad, the customer e-signs, the project value updates, and the additional work gets billed at the next milestone. No more eating the labor and the plants to be nice.
- Capture mid-project scope additions on the iPad before the work starts
- Customer e-signs the change order on-site
- Project value updates automatically
- Added work bills at the next milestone or at completion
Every plant. Every paver. Every yard of mulch.
The designer specs the project, the install crew sees the same list on the iPad. No misreading the sheet. No wrong plant counts. No makeup runs to the nursery because someone counted wrong. The plant list IS the project.
- Plant-by-plant and material-by-material spec lists attached to every project
- Per-plant and per-item pricing from the pricebook
- Crew sees the exact spec on the iPad before the truck rolls
- Nursery pull list printable from the project record
- Plant warranty info attached to the project forever
Plant list & material spec · iPad
Anderson Residence · Backyard transformation
Live Oak
3 ea
Sabal Palm
1 ea
Azalea 'Formosa'
12 ea
Podocarpus
6 ea
Knockout rose
6 ea
Mulch (cypress)
3 yds
Paver (Belgard Holland)
380 sq ft
Total materials
$4,640
Plays nice with the tools your shop already runs on.
QuickBooks for the books. Method CRM for the office workflows you already built. Google Calendar for the owner who lives there. ServTrackr connects in minutes, not weeks.
Invoices, payments, customers, and refunds sync automatically. Your bookkeeper doesn't re-enter a thing.
Two-way sync with the CRM workflows you've already customized. Customers, invoices, and history stay aligned.
Two-way sync with the owner's calendar. Schedule shows up in ServTrackr and in Google, no double entry.
Up and running before the next install.
No IT team. No six-week onboarding. Most landscaping shops are running projects from ServTrackr by Friday.
Create your account
Sign up free in 60 seconds. No credit card. No demo required.
Import your customers
Bring your client list, recurring commercial accounts, and projects in progress from your old system or a spreadsheet.
Build your pricebook
Drop in your plant pricing (per-tree, per-shrub, per-perennial), hardscape rates (per sq ft pavers, per linear ft wall), and material rates (mulch by yard, soil by yard). Or import from CSV.
Schedule your first install
Drag the project onto the calendar. Assign the crew day-by-day. Notify the customer automatically.
Quote your first walkthrough on-site
Walk the property, build the project estimate on the iPad with the plant list. Send and sign. Collect the deposit before you leave.
“Maintenance routes bill themselves and design-build projects have their own phased schedule — we stopped mixing the two and our gross margin on installs went up 7 points. The crew app means I'm not getting called from the field about which property is next.”
Common landscaping questions.
Most landscaping shops are quoting on the iPad and running projects from ServTrackr inside the first week. Bring your customers, commercial accounts, and pricebook from a CSV or your previous system. There is no IT engagement and no six-week onboarding.
Yes. Every project carries its full scope, the crew assigned per day, and a custom billing schedule. Split the contract into deposit, mid-project, and completion milestones (50/50, 33/33/34, 50/25/25, or your own). Each milestone bills as a separate invoice tied to the project.
Yes. The pricebook holds per-plant, per-tree, per-shrub, per-paver, per-yard pricing. The plant list and material spec attach to the project record so the install crew sees the exact spec on the iPad before the truck rolls. A printable pull list comes off the project for the nursery run.
Yes. The lead landscaper captures the added scope on the iPad, the customer e-signs on-site, the project value updates, and the additional work bills at the next milestone or at completion. The three extra shrubs stop eating the margin.
Yes. Multi-property accounts run with PO numbers, Net-30 terms, and AR tracking. Phased invoices for multi-week commercial installs route to the property manager with the documents attached. Recurring landscape refresh projects are scheduled across the portfolio.
Yes. Walk the property, build the project estimate on the iPad with the plant list and hardscape line items pulled from your pricebook. Customer signs the scope, deposit collects on accept, the estimate converts to a project in one click and lands on the schedule.
Yes. The mobile app captures walkthrough estimates, photos, signatures, change orders, and job completion offline and syncs the moment the truck is back in coverage. The walkthrough doesn't stop because the back of the lot has no signal.
Pricing is per-tech per-month with no setup fee and a 14-day free trial. Most 2- to 8-crew landscaping shops land on the standard tier. Talk to sales for shops migrating from ServiceTitan, Jobber, or Workiz, there is a structured migration path and a tier discount for annual billing.
Quote your next walkthrough on-site this week.
Free 14-day trial. No credit card. Most landscaping shops are sending signed estimates within 48 hours.
Or talk to sales if you're switching from ServiceTitan, Jobber, or Workiz.