Built for the way painting actually runs.
Multi-day projects with phased billing. Change orders captured before they eat the margin. On-site quotes built at the walk-through. ServTrackr is field service software designed around how painting shops actually make money.
14-day trial · No credit card · Live before your next walk-through
Walk-through estimate · iPad
Anderson Residence · Interior repaint
Living room (240 sq ft walls + ceiling)
$585
Master bedroom (320 sq ft walls + ceiling + trim)
$740
Kitchen (180 sq ft walls + cabinets prep only)
$420
Hallway + 2 bath (combined)
$385
Subtotal
$2,130
50% deposit on accept
$1,065
The three things that quietly kill painting margin.
Scope creep eats the bid before the first coat dries.
Customer mentions "while you're here, can you do the hallway too?" on day two. The lead painter says yes to be nice. Three rooms in, the project's gone over budget and nobody captured a change order.
Mid-project payments don't get collected until the project's done.
Deposit collected on accept. Final payment on completion. The two weeks of labor in between gets funded out of your bank account. By the time the project closes, you've floated $8,000 in payroll on a $14,000 job.
Last year's color is in the customer's head, not the file.
Customer calls about a touch-up. They don't remember the brand. The lead painter who picked the color quit six months ago. You match by eye and hope the patch doesn't show in daylight.
Three different businesses. One software that handles all of them.
Residential interior runs on detailed scope and color decisions. Residential exterior runs on weather and square footage. Commercial runs on phased work and Net-30 invoicing. One software, three operational realities.
- Per-room pricing from the pricebook (walls, ceiling, trim, doors, baseboards)
- Multi-day project scheduling with crew assignment per day
- Phased billing: 50% deposit on accept, balance on completion
- Color and product notes attached to the project record
- Photo upload throughout the project, attached to the job
Project · In Progress · Day 2 of 4
Anderson Residence · Interior repaint · 4 rooms + hallway
Lead: Marcus T · Helper: Devon K
Living room · 240 sq ft walls + ceiling
Day 1
COMPLETE
Master bedroom · 320 sq ft walls + ceiling + trim
Day 2
IN PROGRESS
Kitchen walls · 180 sq ft
Day 3
SCHEDULED
Hallway + bathrooms
Day 4
SCHEDULED
Contract: $2,130 · Collected: $1,065
Outstanding $1,065
Project #4218
Anderson Residence · Interior repaint
›
›
›
Living room · 240 sq ft walls + ceiling
Day 1
$585
Master bedroom · 320 sq ft walls + ceiling + trim
Day 2
$740
Kitchen · 180 sq ft walls + cabinets prep
Day 3
$420
Hallway + 2 bath
Day 4
$385
Lead: Marcus T · Helper: Devon K · Days 1-4
3 documentsOne project. Every day. Every room. Every dollar.
Painting jobs aren't dispatched, they're delivered over days. ServTrackr holds the full scope, the crew, the photos, and the financials on one project record from the walk-through to the final walk-out.
- Full scope, room by room, day by day
- Crew assignment per project, per day
- Photo upload throughout the project, attached to the job
- Notes for color, brand, sheen, customer preferences
- Documents attached: signed scope, product specs, warranty info
Get paid on day one, mid-project, and at completion. Not just at the end.
Painting is the trade where the cash flow gap kills small shops. Deposit on accept funds the materials. Mid-project payment funds the labor. Completion payment closes the job. ServTrackr handles all three on one project.
- Custom billing splits per project (50/50, 33/33/34, 50/25/25, or your own)
- Deposit collected on accept, balance billed at milestones you set
- Net-30 terms for commercial accounts with PO numbers
- Project financials visible in real time: contract value, collected, outstanding
Project financials
Reyes Residence · Full exterior repaint
Contract value
$6,285
Deposit on accept · 50%
$3,142.50
COLLECTED 5/8/2026
Mid-project · 25%
$1,571.25
INVOICE SENT 5/14/2026 · pending
Completion · 25%
$1,571.25
scheduled 5/16/2026
Outstanding $3,142.50
Change order · Anderson Residence · Interior repaint
Add hallway + linen closet
Original scope · 4 rooms
$2,130
Added scope
Hallway walls + ceiling (160 sq ft)
+$385
Linen closet interior (1 day)
+$145
New contract value $2,660 +$530
Scope creep, signed off and billed.
The customer asks for the hallway "while you're here." The lead painter says yes. ServTrackr captures the change order on the iPad, the customer e-signs, the project value updates, and the additional work gets billed at completion. No more eating the labor to be nice.
- Capture mid-project scope additions on the iPad before the work starts
- Customer e-signs the change order on-site
- Project value updates automatically
- Added work bills at the next milestone or at completion
Quote the project at the walk-through. Sign on the porch.
Walk the rooms, measure the square footage, pick from the pricebook, build the project estimate in real time. Customer signs the scope, you collect the deposit, the project hits the schedule. The truck doesn't roll on a maybe.
- Per-room and square-foot pricing from your pricebook
- Customer signs the scope on the iPad
- Deposit collected on accept
- Estimate converts to a project in one click after sign-off
- Works offline, syncs when the truck has signal
Walk-through · iPad
Anderson Residence · Interior repaint
Living room
240 sq ft
$585
Master bedroom
320 sq ft
$740
Kitchen
180 sq ft
$420
Hallway + 2 bath
combined
$385
4 days · Marcus T + 1 helper
Subtotal $2,130
Plays nice with the tools your shop already runs on.
QuickBooks for the books. Method CRM for the office workflows you already built. Google Calendar for the owner who lives there. ServTrackr connects in minutes, not weeks.
Invoices, payments, customers, and refunds sync automatically. Your bookkeeper doesn't re-enter a thing.
Two-way sync with the CRM workflows you've already customized. Customers, invoices, and history stay aligned.
Two-way sync with the owner's calendar. Schedule shows up in ServTrackr and in Google, no double entry.
Up and running before the next walk-through.
No IT team. No six-week onboarding. Most painting shops are quoting from ServTrackr by Friday.
Create your account
Sign up free in 60 seconds. No credit card. No demo required.
Import your customers
Bring your client list, recurring commercial accounts, and projects in progress from your old system or a spreadsheet.
Build your pricebook
Drop in your per-room pricing, square-footage rates, trim pricing, and most-quoted add-ons. Or import from CSV.
Schedule your first project
Drag the project onto the calendar. Assign the crew. Notify the customer automatically.
Quote your first walk-through on-site
Walk the property, build the estimate on the iPad, send and sign. Collect the deposit before you leave the porch. Most shops do this in week one.
“Interior repaints always grew — added bedroom, accent wall, trim color change. Capturing change orders on the iPad with a photo and signature before we lift a brush has put about $22k a quarter back in the business that used to walk away.”
Common painting questions.
Most painting shops are quoting on the iPad and running projects from ServTrackr inside the first week. Bring your customers, recurring commercial accounts, and pricebook from a CSV or your previous system. There is no IT engagement and no six-week onboarding.
Yes. Every project carries its full scope, the crew assigned per day, and a custom billing schedule. Split the contract into deposit, mid-project, and completion milestones (50/50, 33/33/34, 50/25/25, or your own). Each milestone bills as a separate invoice tied to the project.
Yes. The lead painter captures the added scope on the iPad, the customer e-signs on-site, the project value updates, and the additional work bills at the next milestone or at completion. The hallway "while you're here" stops eating the margin.
Yes. Assign a lead and helpers per project, scheduled day by day. The crew sees their day on the iPad with the scope for that day's rooms or work areas. Status updates roll up to the project record so the office sees progress in real time.
Yes. Multi-property accounts run with PO numbers, Net-30 terms, and AR tracking. Phased invoices for multi-week commercial repaints route to the property manager with the documents attached. Recurring repaint scheduling (annual, biennial) is supported.
Yes. Walk the rooms, measure square footage, pick line items from your pricebook, the estimate builds itself on the iPad. Customer signs on the porch, deposit collects on accept, the estimate converts to a project in one click and lands on the schedule.
Yes. The mobile app captures walk-through estimates, photos, signatures, change orders, and job completion offline and syncs the moment the truck is back in coverage. The walk-through doesn't stop because the basement has no signal.
Pricing is per-tech per-month with no setup fee and a 14-day free trial. Most 1- to 4-crew painting shops land on the standard tier. Talk to sales for shops migrating from ServiceTitan, Jobber, or Workiz, there is a structured migration path and a tier discount for annual billing.
Quote your next walk-through on-site this week.
Free 14-day trial. No credit card. Most painting shops are sending signed estimates within 48 hours.
Or talk to sales if you're switching from ServiceTitan, Jobber, or Workiz.